Enterprise Content Management (ECM)
Software for Digitalizing Business Processes
Digital processes for maximum flexibility
What is ECM?
Enterprise content management (ECM) is much more than just the digital archiving of documents: ECM is working with living documents and important business data within an intelligent software system. Users can quickly find documents, data, and information of all kinds, link them to workflows, use collaboration tools, and uncover trends with powerful analytic capabilities.
ELO ECM Suite offers exactly this, and is the heart of your IT landscape when it comes to digitalizing your company processes. The software integrates with existing systems, ensures more effcient workflows for all departments, and offers a range of technical add-ons to meet all your requirements.
Comprehensive, intelligent information management is delivered in ELO ECM Suite.
The Benefits of ELO ECM Suite
Manage processes digitally
Manage data in accordance with law
Intelligently analyze data
Find information at the blink of an eye
Optimize collaboration
Process documents automatically
Digitalization and Automation
ECM for you
The new ELO ECM Suite is the ideal way to digitalize your business today and in the future. With our ECM software, you can digitalize, automate, and analyze business processes and information according to your exact requirements. ELO ECM Suite also functions as a central location to securely manage and store your company’s data and documents according to legal requirements and compliance guidelines.
But that’s not all: ELO ECM Suite actively supports your daily work routine with numerous functions for effcient document management and intelligent tools that get critical data and documents into business workflows such as processing invoices or managing contracts faster. The version management function integrated in ELO ECM Suite ensures you always have an overview of the current status of your business transactions.
There is no other system that can compare with ELO ECM Suite when it comes to comprehensive solution software for intelligent enterprise content management. The new version brings a completely redesigned, leaner user interface that offers even easier access to the most important functions.
Another highlight is the new Favorites menu item that allows you to customize your workspace and transform ELO ECM Suite into your very own personal ECM system.
Different employees, different tasks – ELO ECM Suite has a multi-client strategy designed to meet all your requirements. These include the new ELO Desktop Client for employees who complete a large part of their tasks with Microsoft Offce, the new ELO Workflow Client for employees who are involved in approval processes, and a wide range of other client solutions, as well as for mobile working.
Collaboration with ELO
Teamwork Goes Digital
Effective teamwork is the secret to a successful business. ELO ECM Suite offers numerous powerful collaboration tools that allow your employees to work as efficiently and productively as possible.
The ELO feed provides a central platform for exchanging details or changes relating to documents. Employees can use the feed in ELO to collaborate on documents in real time, or @ mention colleagues to notify them of important information or new ideas.
The tool also enables users to carry out polls and link additional documents as well as add hashtags to categorize documents under specific topics.
Your personal information hub My ELO opens when you start ELO ECM Suite. This space offers each user an at-a-glance view of upcoming tasks, new posts in the ELO feed, or recently used documents. ELO is simply a great way to stay organized.
Automated Content-Based Workflows
Exchange information directly in ELO
Stay informed of the current status of documents
ELO iSearch
Stop searching, start finding
The ELO iSearch module integrated in ELO ECM Suite lets you find important business information and documents in an instant, saving you time and resources. ELO iSearch not only searches the ELO environment but also extends to integrated third-party applications such as ERP, CRM, and e-mail systems. This greatly improves the quality of the search results that are returned, ensuring you quickly locate the correct information in the right context.
ELO iSearch features numerous functions to help you find the information you need even faster, such as a range of intelligent filters for narrowing down possible matches. As soon as you start to type a search term, ELO iSearch automatically displays suggestions and synonyms related to the search term you entered. The search function in ELO ECM Suite not only looks up the metadata or keywording information, but also searches the full text contents of the actual document.
ELO ECM Suite presents you with the most relevant information at a glance, allowing you to focus on your core business instead.
Fast document search tool
Use intelligent integrated search functions
iEasily integrate third-party applications
Locate information in full text contents and metadata
Intelligent ECM
Automate right from the start
With ELO ECM Suite, you can digitalize and classify incoming documents, no matter the format or input channel, and forward them to a downstream business process. ELO ECM Suite provides the perfect digital medium for handling daily tasks such as signing off invoices, submitting offers, or processing orders.
Our intelligent digital mailroom solutions streamline document-centric business processes at the point of entry. The ELO DocXtractor module analyzes and processes documents from different incoming channels, extracts information from the respective document, checks it against the data in an ERP system, and reconciles it with AI technology. As a result, you can route business documents to the corresponding business process or department almost fully automatically. The new ELO Smart Input is your easy-to-use assistant for adding metadata to your documents: The tool intelligently recognizes document types and extracts all relevant text information. Automating this process saves valuable time that you can devote to other tasks.
The optional e-mail management package ELO XC reduces the load on your Exchange server and enables you to meet retention requirements. At the same time, you ensure that information in e-mails is readily available to all employees. The system integrates easily with Microsoft Outlook and ELO ECM Suite, providing a superior platform for managing information across your organization.
ELO Analytics
Real-time Data Analysis
To succeed in today’s business world, you need real-time actionable data with facts and figures at your fingertips. The ELO Analytics component integrated in ELO ECM Suite enables you to connect data from different sources within your ELO ECM Suite. For example, you can analyze the current cashflow or ongoing contracts and generate valuable insights for your business.
The highly versatile tool lets you build and configure different data views so that you can evaluate and use information to suit your purposes. It takes just a few clicks to create custom dashboards for invoice ledgers, contract management reports, personnel files, and much more, all the while ensuring strong security for sensitive information.
The best-in-class ELO permissions system guarantees that users are only able to view and edit documents and data that they are authorized to access.
One-click data analysis
Customizable options for analyzing data in your ELO system
Visualize data with the help of diagrams, tag clouds, or metrics
Dashboard can be combined as you'd like & auto-refresh function
Compliance and Data Privacy
Get data security right
Data security and privacy are increasingly integral parts of the information policy landscape. When it comes to storing important or sensitive data and business documents, ELO ECM Suite offers the necessary platforms and tools to ensure that you are able to meet statutory regulations and data privacy laws such as the General Data Protection Regulation (GDPR). In addition, there are numerous ELO functionalities that enable you to implement internal compliance guidelines quickly, transparently, and securely.
The solution incorporates a range of basic functions, such as version control, logs, permissions, and sophisticated encryption technology with up to 2 million possible encryption keys, helping you to meet legal requirements for storing data and documents. These functions come as standard with ELO ECM Suite and are easily configured to match your requirements, laying the groundwork for successful compliance.
Data privacy and security with ELO ECM Suite
Encrypt sensitive data and label personal data
Use role-based permissions to control access
Safeguard against data loss
Audit trail of changes and non-modifiable version history
Comply with and monitor retention obligation and deadlines
Access documents permanently
ELO Integration Service
ECM Functionalities in ERP and ECM
Optimal interaction among IT systems is essential for effcient business processes. For ELO ECM Suite, we have gone one step further with our ELO Integration Service. This service, directly integrated with SAP® Business One, Microsoft Dynamics 365 Business Central, and Salesforce, enables you to use a wide range of ECM functionality in your ERP and CRM systems.
These integration capabilities allow you to benefit from the many advantages an ECM system offers without leaving your usual work environment. ELO ECM Suite lays the foundation for connecting your IT landscapes, giving you the tools you need to drive effciency across different systems – the key to your company’s success.
Your one-stop information platform
Integrate different software systems and components
Easily multitask across systems
Merge ELO with your ERP and CRM systems
Create holistic views of business information
ELO e-mail Management
Get your e-mail under control
Storing e-mails in line with retention policies poses a challenge for every company. There are two important factors that need to be considered: statutory storage periods for business-related documents; and the protection of personal data. With ELO ECM Suite and the e-mail management solutions for Microsoft Exchange, HCL Notes, and Domino, your business is well equipped to overcome this challenge.
ELO ECM Suite offers e-mail archiving for long-term storage and automatically saves e-mail messages to specified folders, making e-mail management an integral part of your company’s ECM strategy. Thanks to automated, rule-based and server-based e-mail archiving, you maintain a complete and accurate audit trail of all correspondence and are able to meet data protection and compliance regulations.
Harness the potential of information in e-mails
Incorporate e-mails into business processes Automatically archive
Automatically archive e-mails in line with regulations
Seamlessly integrate with Microsoft Exchange, HCL Notes, and Domino
ELO Teamroom
Collaboration at all levels
Effective teamwork and collaboration among employees are the cornerstones of any successful business. However, making sure that your employees are given the tools they need to effectively engage with service providers and customers across organizational boundaries is equally important.
Optimized for ELO ECM Suite, ELO Teamroom offers a universal platform for employees and external stakeholders to work on joint projects and much more, even if the users are not connected to the ELO system. The technology is based on virtual project rooms that enable ELO users in your company and external project stakeholders with access privileges to work together. An ELO Teamroom can be easily accessed from any browser using the ELO Teamroom Client.
Users with a moderator role can add participants to a virtual project room at any time. Thanks to ELO Teamroom, you can work on shared documents in an ELO Teamroom with colleagues at other locations, as well as with customers and external service providers. Easy collaboration, no limits.
Teamwork without boundaries
Create virtual project rooms
Collaborate on documents
Access ELO Teamroom via a web browser
Mobile Working with ELO
Mobility means flexibility
In today’s workplace, people need to be make informed decisions on the move. ELO ECM Suite provides invaluable tools that empower you to work from any place, at any time, on any device.
Thanks to our phone and tablet apps ELO for Mobile Devices, ELO QuickScan, and ELO Connect, you have access to all the ECM functions you need to do your job effectively. No matter whether you are working from home, or on the way to a meeting and need to transfer documents to ELO with your phone camera — mobile solutions with ELO ECM Suite provide maximum flexibility.
In addition, the new module ELO Replication allows you to synchronize data between repositories at different business locations. This way, you can be sure that employees working in different offces all have the same information to hand. ELO ECM Suite brings flexibility to the way knowledge is organized in your company
The ELO ECM apps for iOS and Android
ELO for Mobile Devices
ELO QuickScan (iOS)
ELO Connect (Android)